KRA ETIMS VSCU Integration
ETIMS (Electronic Tax Invoice Management Solution) introduced by KRA (Kenya Revenue Authority), is a framework that makes use of EFDs and ERP systems to authorize the generation of e-invoices and e-receipts.Â
We do KRA software Integration for custom Business POS Software. Virtual Sales Control Unit (VSCU) – Implemented and hosted on the client side. Suitable for organizations with large volumes of invoices that require to be generated in a short span of time.
KRA has resolved that all VAT registered companies issue e-invoices or e-receipts for every business supply made (whether exempt or taxable) using and KRA ETIMS Portal. And that every VAT credit, refund claim an Income tax deduction or expenditure shall not be granted unless such credit, refund claim, expenditure, or deduction is supported by an e-invoice or e-receipt provided the supplier of the goods or services is required to issue an e-receipt or e-invoice.
ETIMS was introduced to promote transparency of transactions, prevent fraudulent purchases where no actual goods movement occurred, and reduce the occurrence of false refund claims. ETIMS made it easy to match input tax and output tax, which was a major challenge earlier in Kenya. It also encouraged businesses to issue invoices and receipts while preventing the loss of records due to a completely digital platform.
Key things about ETIMS
- After sales information is captured and the transactions are initiated by the system, they are transmitted to the KRA in real-time for the generation of e-receipts and e-invoices.Â
- Post-authentication of every sales transaction, the KRA adds the FDN, Invoice Id, QR Code, and Anti-Fake code fields on the e-receipts and e-invoices generated.Â
- A business has many options to connect to ETIMS to generate e-receipts and e-invoices; system-to-system connection, client app, EFDs, and EDCs.Â
- If a business uses business management software, it can connect to ETIMS using the system-to-system connection for real-time generation of e-invoices or e-receipts.Â
- For better security during data transmission, all data is encrypted when it is transmitted from the taxpayer’s end to the KRA. The public key infrastructure serve is in place to facilitate this.
Virtual Sales Control Unit (VSCU): Streamlining Sales Operations
1. Seamless Integration with eTIMS API Server
– Facilitates efficient communication of item information.
– Enables retrieval of item lists and item recovery through the eTIMS API server.
2. Imported Item Management
– Allows receipt of data on imported items declared by the TIS owner’s PIN.
– Data sourced from KRA customs system for stock adjustment purposes.
3. Sales Management
– Empowers users to send sales transaction and invoice information directly to eTIMS API Server.
– Includes comprehensive data such as customer details, sales type, payment information, and invoice status.
4. Purchase Transaction Management
– Enables retrieval of purchase transactions and invoice data from eTIMS Server.
– Allows confirmation of purchases by the TIS owner for stock adjustment purposes.
5. Stock Management
– Facilitates seamless management of inventory movements across branches.
– Allows sending inventory in and out of branches, updating stock status by item classification, and requesting stock from the main branch.
